Lone Star’s performance and newfound strength in the market make us among the leaders in the field of new development management.
The role of Lone Star Association Management, Inc., is to guide and advise the Developer and the Board of Directors of developer-controlled associations and to implement the Developer's decisions and policies. Lone Star serves as the interface between the Developer and the homeowners.
Lone Star has vast experience in the management of developer-controlled associations. Our company is structured in such a way to ensure smooth transition, and continued focus on high quality service that new homeowners expect when buying into a community under development.
Developers receive substantial benefits and savings by choosing Lone Star’s range of Association services. Lone Star attends to the homeowners, allowing the Developer to attend to the development.
- Developer Services
- Administrative Services
- Financial Services
- Physical Property Services
- Architectural Review Services
- Support Services
- Consulting Services
- The Lone Star Developer Advantage
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Review and advise on the creation of Deed Restrictions, Articles of Incorporation and Bylaws from a management perspective.
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Review and advise on development plans from a maintenance and management perspective.
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Prepare an initial operating budget and advise on initial assessment fees.
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Communicate with the IRS and the State Controller in establishing the Association.
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Negotiate with contractors for trash removal, landscaping, pool management, water, gas, electricity, and other Association services as necessary.
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Obtain proposals for all necessary insurance including property, liability, directors' and officers', fidelity, and umbrella coverage's.
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Prepare welcome packages and Homeowner Association information.
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Organize annual and special meetings of Owners, and meetings of the Board of Directors of the association, including the preparation of notices, agendas and other necessary documents.
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Guide and assist the Board in the development of policies and procedures.
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Guide and assist members of the Board in the performance of their obligations.
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Advise and assist in the administration of the provisions of the governing documents.
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Keep all records of the affairs of the association and the Board, including the Declaration, Articles of Incorporation, By-Laws, Rules and Regulations, Resolutions, policies, minutes of the meetings, copies of contracts, etc. All these records belong to the association.
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Maintain registers of Owners, Officers and Directors and such other registers or schedules as required by the governing documents.
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Attend to all necessary correspondence on behalf of the Board.
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Resolve individual Owner requests as they pertain to the administration of the association, its common elements and governing "Rules and Regulations."
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Administer the Association's insurance portfolio including the filing of all claims.
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Prepare an annual budget. The budget is generally based on prior operating expenditures, estimated future expenses and required capital replacement reserves.
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Preparation, distribution of billing, posting, receiving and depositing of accounts receivable.
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Maintain checking, savings and other banking accounts in the name of the association.
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Bank accounts are maintained separately from all other accounts of Lone Star. The funds in these accounts will not to be commingled with any other funds controlled by Lone Star Association Management.
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Notify Owners of any delinquency and take reasonable action for the collection of the delinquent assessments as determined by the Board including timely interface with the association attorney and/or collection agency on severely delinquent accounts.
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Make all disbursements from assessments collected for normal recurring expenses as provided in the budget and as approved by the Board.
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Furnish monthly financial reports prepared on a modified accrual basis, which include all income and expenses and reflect the net cash position of the association.
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Assess the Developer for deficit funding associations and provide the necessary information on a timely basis to ensure adequate and timely funding.
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Assist in the annual audit of the association.
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As directed by the Board, authorize and facilitate those activities which are necessary to maintain the property.
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Issue work orders and monitor contractor performance to assure that work has been completed in a timely manner and to the satisfaction of the Board.
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Completion of cost effective and efficient contract bidding, negotiations and administration.
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Completion of property inspections and field supervision of contractors.
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Identification and notification to the Board of serious non-routine maintenance needs along with proposed solutions.
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Regularly inspect the property. Observe, record and monitor deed restriction violations and contractor performance.
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Establish, coordinate and provide the administrative and secretarial functions of the Architectural Review Committee (ARC), including preparation, review and approval of architectural applications, correspondence with owners requesting ARC compliance or completion of applications, and all necessary correspondence related to the ARC.
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Communicate with property Owners to understand their issues and find appropriate solutions.
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Issue notices of violations of association rules and regulations.
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Administer the association's insurance portfolio, including the filing of claims.
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Prepare, copy, print and mail association written communications.
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24-Hour Emergency On-Call: Managers are on-call 24 hours per day, 7 days per week - including weekends and holidays. This service is provided to assist owners in emergency situations that threaten individual or community property. Backed by plumbers, electricians, restoration specialists, and other contractors, Lone Star facilitates the appropriate response to emergency situations.
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Prepare and mail welcome information to new owners.
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Administer clubhouse, party room, pool and other schedules.
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Document review and/or planning
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Architectural review policies and procedures
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Design guidelines review and/or preparation
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Full Cycle Budgets
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Financial projections and cost analysis
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Assessment fee analysis
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Infrastructure and Amenity Planning
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Long range management planning
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Operational policies and procedures development
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Specification and contract development
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Transitional Planning
The Lone Star Developer Advantage
As the premier professional community management company in the metro-plex, Lone Star’s experience and dedication to excellence is unparalleled. This hard-earned expertise enables Lone Star to provide value in ways that are often difficult to quantify, such as guiding Boards in anticipating potential issues and planning appropriately, or auditing past performance and making improvements based on best practices developed and continually improved upon.
Lone Star provides a dedicated, professional team of people to attend to the needs of each community. Each team includes a property manager, accounting manager, and administrative assistant. These teams are focused on providing high-quality, personalized service to individual communities.
Lone Star’s innovative approach to insurance, banking and contract services provides significant benefits to each Association. Lone Star has built strong relationships with numerous contractors which allow us to provide high quality work at preferred customer rates.
Lone Star interfaces with the Homeowners and provides orientation to the Homeowners in regard to their rights and obligations in the Association.
To facilitate an orderly transition, Lone Star organizes Town Hall meetings of Homeowners to elect an Advisory Board of Directors, and various Committees who are assisted and trained to assume control of the Association upon termination of the development phase.
